Project Controls Coordinator I (Immediate Opening)

Position Summary:
The Real Estate and Construction division is seeking a dynamic individual to manage all aspects of project controls for the Construction & Development Services operations. The incumbent will be responsible for ensuring the consistency of district policy management across all projects, maintaining control and traceability of documentation from project initiation to completion. This role involves tracking and coordinating all phases of capital improvement projects, overseeing bid packages, procurement scheduling, deliveries, billing, supplies, and serving as the primary liaison between the district and business operations for various stakeholders. The ideal candidate will ensure that project goals are met in terms of timeliness, accuracy, and quality.

Essential Functions / Key Responsibilities:
1. Provide document management and project controls support, including the receipt, inventory, audit, tracking, storage, retrieval, and distribution of electronic and paper files.
2. Maintain contract documentation for architects, contractors, construction managers, engineering, and management professionals involved in planning, design, and construction projects.
3. Provide support for document control and records management for Construction & Development Services.
4. Establish and maintain an electronic filing system to manage incoming and outgoing project-related documents.
5. Oversee the processing of Capital Project turnover documentation and warranty requests during the construction warranty phase.
6. Research and respond to internal and external accounts payable inquiries promptly.
7. Ensure departmental practices and policies comply with district standards and policies.
8. Manage vendor payments and submit them for Financial Services processing.
9. Maintain financial information, files, and records, both manual and electronic, to ensure compliance with established policies and regulatory guidelines.
10. Produce field reports as necessary for job requirements.
11. Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Minimum Requirements:
– Bachelor’s degree in Business, Finance, or related field from an accredited college or university, or 4 years equivalent experience.
– 5+ years of experience in Project Controls with complex capital improvement projects.
– Satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Knowledge, Skills & Abilities:
– General knowledge of design and construction industries.
– Familiarity with school district purchasing and bidding processes.
– Understanding of school district operations.
– Ability to work effectively in a team-oriented and inclusive Program Management Organization culture.
– Strong interpersonal skills and the ability to collaborate positively with others.
– Positive attitude, good aptitude, and strong initiative to integrate well within a diverse professional environment.
– Demonstrated ability to work accurately, follow instructions/schedules/timelines, and handle multiple priorities.
– General knowledge of financial terms and principles.
– Ability to calculate intermediate figures such as percentages, discounts, and commissions.
– Leadership and organizational skills.
– Strong oral and written communication skills.

Working Conditions:
Work Environment – Requires the use of computers, software programs, peripherals, teacher resource materials and equipment, copiers, fax, and other relevant equipment. Frequent exposure to temperature extremes, humidity extremes, and occasional exposure to biological hazards.

Physical Demands/Requirements:
– Ability to maintain emotional control under stress and work with frequent interruptions/deadlines and prolonged or irregular hours.
– Frequent walking, standing, stooping, bending, pulling, pushing, lifting, and carrying.
– Occasional physical demands include specific circumstances requiring physical restraint of students in danger and districtwide or statewide travel.

Supervisory Responsibilities / Direct Reports:
None

San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions.